BUDGETING

BUDGETS

Account-Ability provides a powerful budget development tool.  Each project budget reflects all the funding sources for that project and the full budget.  The information can be displayed in full detail, at the fund/object code level of detail, or as summary information.

The system maintains the budget through three milestones: the planning budget, the schematic budget, and the construction budget.  Development of the budget from conception through completion of the project is documented and easily reported.

AGING

Each budget is aged over the life of the project.  This provides important information for coordination with the fiscal department regarding appropriations required by fiscal year.  Account-Ability provides that annual accounting information to facilitate good inter-departmental communication.

CASH FLOW

Account-Ability provides cash flow information, at a glance, in the budget and aging screen.  This allows you to develop the budget and the project timing interactively throughout the project.  The Interactive Reports screen also allows you to manage the cash flow for each fund and facilitates development of alternative funding scenarios.

TRANSACTIONS

CONTRACT RECORD SUMMARIES

Account-Ability maintains a record of every contract and purchase order within each project.  The Contract Record Summary (CRS) provides a reference for all of the contract information: transaction history, reimbursable history, status of bonds and insurance, change order log, and escrow account tracking.  Each CRS is tailored to reflect the type of information appropriate to that contract/purchase order. 

The CRS is also used as a transmittal for warrant requests.  The approval process routing is provided on the CRS, tailored specific to each district’s process.  Every decision maker involved in the approval process has up to date contract information as they review the pending request.

Information from the CRS is posted to both the SAB 50-06 and SAB 184a as each payment is posted.  They are always up to date.  A summary of all contracts and a comparison of budget to actual expenditures is also continuously maintained for every project – with no additional data entry.

REPORTING

The report generation screens are easy to use and feature options that allow the user to tailor each report to meet their specific needs.  All reports may be downloaded to Excel, some may be exported directly to email.  If the district elects to make some reports available on their web site, Colbi Technologies staff can facilitate exporting the reports in many different formats.

STANDARD REPORTS

Account-Ability features over 20 versions of project reports, including Funding, Sources & Budgets, Cash Flow, Budget Summary, Contracts, and Contract Record Summary for each vendor.  The SAB 50-06 and SAB 184a audit documentation is continuously updated for every project.  Standard reports do not require any additional data entry.

CONSOLIDATED REPORTS

Sources & Budgets, Cash Flow, and Budget Year Set Up are available as consolidated reports.  The user may elect to include all projects or any combination of projects.  Account-Ability will combine information from throughout the system in these reports.    

INTERACTIVE REPORTS

The interactive report provides a tool for managing the cash flow for each fund.   Account-Ability will compile the expenditure budget for each project that uses the selected fund.  The funding section is interactive and allows the user to input various funding scenarios, providing information to assist in developing the district’s facility plan.