Colbi Docs: Cloud-based document processing, storage and retrieval
As software developers that help people build schools, we’ve always focused on fixing causes rather than treating symptoms. It’s more than a business model; it’s part of our DNA.
Anyone who has worked in the construction trailer knows that it takes a mountain of paperwork to build a building. Anyone who has worked in construction litigation knows how critical it is to not lose, misplace or delay the processing of any specific piece of paper.
As consultants we’ve billed hundreds of hours digging though paperwork, organizing documents and looking for critical papers needed to gain final certification that schools were built correctly by school managers, contractors and consultants who left the district long ago.
An archaeological dig was needed to determine past practices.
The reason was not that critical documents weren’t in the appropriate folder, sub-folder, or sub-sub-sub-folder — we would eventually find what was needed. The reason was that the process of insuring that each critical document was obtained was never preserved — the previous management teams had not documented how each piece of paper was processed.
When we set out to develop a software tool to address the “missing documents” problem, we realized that cloud document storage and file trees would only treat the symptom. Fixing the root problem requires a comprehensive way to put real “internal controls” on the processing of all the documents needed to build — and certify — a school.
Colbi Docs is our answer to that problem. Yes, it stores documents, but it does much more than that. Colbi Docs is a document processing system. We take your documents (RFIs, submittals, change orders, or any other document) and apply your procedures to them, routing them to the right person at the right time, all while preserving every change, comment and version for future archeologists. It’s online, always accessible, and easy to use. When it’s your turn to act on a document, your responsibilities are laid out cleanly and it’s easy to find out where documents are getting stuck.
We’ve been working on Colbi Docs for a while. It’s been over a year since we started using it internally to process our paperwork, and 6 months since ‘early adaptor’ school districts began to process their construction paperwork through Colbi Docs. It’s now ready for full release.
If you’d like a demo, we’d be happy to show you how Colbi Docs can manage your mountain of paperwork. Give us a call at 714-505-9544 or email us to schedule a demo.